Take finance
off your plate.

CrecheFlow runs the weekly finance work for your creche: from invoicing and payment allocation to NCS and ECCE reconciliation. All within the AcornCloud platform you already use.

Nothing to install, nothing new to learn, and nothing goes to parents until you approve it.

Schedule a callSee how it works
A creche manager closing a green ledger at a wooden desk in morning window light, a notepad and pen set aside.

Working inside your existing AcornCloud environment, for creches across Ireland.

01The reality

There is no accounts team. So it lands on you.

You didn't get into childcare to manage the books. Most weeks you end up doing it anyway.

  1. Invoicing after hours

    Invoices built in Excel once everyone has gone home.

  2. Funding that will not tally

    NCS and ECCE errors quietly cost the service money.

  3. Balances nobody chases

    Unpaid fees slip down a list that never gets shorter.

  4. Spreadsheets at the limit

    Manual tracking gets slower with every child you add.

  5. The software is there

    AcornCloud gives you the tools to manage your finances. But the software can’t teach you how to run your accounts.

You run the creche. Let us run the numbers.

02What we do

Four services. Take only the ones you need.

Three of them run every week. The AcornCloud finance setup is a one-time job, for services not yet using the finance module. Everything happens inside your own AcornCloud environment, and nothing reaches a parent until you have seen it.

Co-payment billing

Weekly

Your weekly invoicing run, prepared and posted for you, checked before anything reaches a parent.

  • Invoice generation and posting
  • Credit and adjustment processing
  • Discount and Add-ons application processing
  • ECCE funding allocation

Payment allocation & balance management

WeeklyAdd-on to service 01

Payments matched to the right accounts, so outstanding balances are real figures rather than estimates.

  • Payment allocation processing
  • Outstanding balance statements and reminder emails

Available alongside co-payment billing. Balances can only be tracked accurately where payments are also being allocated.

Funding reconciliation

Weekly

Government funding reconciled against your AcornCloud records, with discrepancies flagged early rather than at year end.

  • National Childcare Scheme (NCS)
  • Early Childhood Care and Education (ECCE)

AcornCloud finance setup

One-time

Not using the finance module yet? We configure it and get your first billing cycle running.

  • Booking fee, add-on and discount setup
  • Current funding import
  • Children opening balance import
03How it works

We prepare. You approve. Together we keep things flowing.

  1. We prepare

    We carry out the agreed finance work inside your AcornCloud environment. Nothing moves anywhere else.

  2. We review

    Checked and reconciled before it comes to you: funding against records, payments against balances.

  3. You approve

    You see the run before it goes out. Invoices reach parents when you say so, and not before.

  4. Things flow

    Billing, allocations and funding stay current, and your evenings stop belonging to the accounts.

04Pricing

Transparent weekly pricing.

Fees are calculated on the number of active children during each billing period. All prices are quoted ex VAT.

  • Co-payment billingCore

    Invoice generation and posting, credits and adjustments, discount application,
    Add-ons: funding reconciliation.

    EligibilityAny size
    Base rate€30per weekIncludes agreed weekly work. Extra work is €50 per hour.
    Per child€0.65per child, per week

  • Payment allocation & balance managementAdd-on

    Payment allocation, outstanding balance statements and reminder emails.

    Requires service 01

    EligibilityCo-payment clients only
    Base rate€30per week
    Per childN/A

  • Funding reconciliation onlyECCE / NCS

    NCS and ECCE funding reconciled against your AcornCloud records.

    EligibilityAny size
    Base rateN/A
    Per child€1.00per child, per week

  • AcornCloud finance setupOne-time

    Standard onboarding, so the finance module is live and correct.

    EligibilityClients not currently using the AcornCloud finance module
    Base rate€200one-time
    Per childN/A

Not sure which combination fits your service?

Schedule a call
  1. Fees are calculated based on the number of active children during each billing period.
  2. Co-payment service (core) includes up to 2 hours of work per week; payment allocation & balance management includes up to 1 hour per week. Additional work beyond these limits, or other ad-hoc requests, is charged at €50 per hour.
  3. Outstanding balance tracking and reminder emails are only offered where CrecheFlow is also processing payment allocations, so that balances reflect payments actually received.
  4. The setup fee covers standard onboarding, including booking fees, add-ons and discounts, current funding information, and children’s opening balances. Setup begins from the date CrecheFlow starts managing your accounts, and only information from that date onwards is included. Information from before the start date is not imported or processed. Any setup work beyond the standard scope is charged at €50 per hour.
  5. Pricing is quoted ex VAT. Should VAT become applicable in future, you will be notified in advance of any resulting price adjustment.
05About

Support that comes from experience.

Before CrecheFlow, Edita ran the accounts for a multi-site childcare group, handling booking fees, discounts, add-ons and funding reconciliation across several services, and making sure both children’s billing accounts and each service’s accounts reconciled.

That included moving a group off manual spreadsheets and onto AcornCloud, and seeing first-hand how much the accuracy improved once the accounts stopped living in Excel.

She later joined AcornCloud, where she remains part of the team today. She works on the finance side of the platform, supporting service onboarding, funding setup, finance configuration, and helping to scope and launch new finance features.

Along the way, Edita kept seeing the same challenge: many childcare managers do not have a financial background, yet they are still responsible for understanding the billing, funding and figures behind their service. When the numbers do not add up or are not clearly explained, mistakes can happen, revenue can be missed and managing the finances becomes an unnecessary source of pressure. CrecheFlow was created to take that workload off their shoulders by managing the billing, funding and figures, so managers can stay in control and feel confident that their finances are being properly managed.

Edita P.Founder, CrecheFlow

Let’s take this off your plate.

Tell us about your service and we’ll show you exactly where CrecheFlow can help, and what it would cost.

Schedule a callA 30-minute call. No preparation needed.

What the call covers

  1. How your billing runs today, and where the time actually goes.
  2. Which of the four services fit your service.
  3. What it would cost per week, based on the number of active children within the service.